Operations Controls Supervisor- Cape Town M/F

	Operations Controls Supervisor- Cape Town M/F

General informations

  With the group’s expertise of more than 50 years of experience and a continuous presence on the African continent, Africa Global Logistics South Africa provides end-to-end solutions with in-depth knowledge of the legal and cultural diversities specific to each country. Our powerful integrated global network and sustainable solutions enable innovative and flexible designs in their execution.

AGL South Africa is your gateway throughout Africa, facilitating freight forwarding, customs clearance, warehousing and distribution activities for many multinational companies.

Job description

Mission Description                      

Job Purpose:
Manage the operations administrative function for the Cape Town region.

 

Profile

Job Function:
• Ensure all staff work in accordance with the Operations Procedure Manual and enforce the rules in place
• Manage, train and support staff to improve administrative processes and enhance efficiency.
• Monitor invoicing processes and ensure timeous invoicing closure at month-end
• Prepare and submit operational reports as required
• Ensure supplier invoices are approved timeously by the team
• Oversee the distribution of shipping documents is done timeously to ensure payment is not delayed by the client
• Quality check documentation sent to clients is accurate and valid
• Escalate any non-conformances/discrepancies timeously to relevant role-players
• Audit the signing off and allocation of supplier invoices each month and ensure it aligns with the procedure set up
• Ensure the data quality checks are completed and corrected on the first working day of the month
• Ensure correct use of invoicing codes is done to balance at month end closing
• Assist in the closing of month end formalities and follow up on:
o Invoices in draft form
o Master files in temporary state
• Follow up on all un-invoiced files and ensure payment terms are agreed and adhered to
• Ensure correct rate of exchanges are used to benefit the company and in line with our procedures.
• Any other delegated tasks deemed as reasonable assigned by the reporting manager.
• Monitor disbursements and provide disbursement control reports on weekly/monthly basis
• Lead the monthly disbursement control meeting and related action plan
• Follow up on Credit Notes and provide related reporting
• Monitor monthly invoicing report including operational statistics
• Implement KPIs on each Business Unit and manage the continuous improvement of the performance
• Lead the monthly Operational committee and its related action plan
• Participate actively in Year-end forecasts and Budget exercise.






Key Competencies:
• Strong Leadership skills
• Excellent communication skills
• Proven self-management and team management skills
• Decision making skills
• Problem-solving skills
• Excellent time management skills
• Analytical/methodical
• Administrative diligence
• Adaptability & Flexibility
• Attention to detail
• Customer service driven

Minimum Education and Experience Requirements:
• Minimum 5 years experience in a related environment
• Good Knowledge of the Freight and Logistics field
• Strong personality & assertive
• Good Management skills
• Strong Financial Control and Accounting background
• Auditing and Analytics analysis experience
• Intermediate/Advanced Excel skills