Based in Nairobi and reporting to the Business Controler,the role exists to safeguard the Company's assets as well as mitigate financial risks and liabilities. Specific deliverables will be to:-
1. Team management and supervision:
- Ofter leadership, guidance, coaching, feedback, appraisals and reviews for the direct reports
- Ensure each team member and their direct reports have clear and signed JDs and KPls
- Participate in the recruitment process for team members
- Ensure monthly supplier and general accounting team meetings are held and documented.
- Administer and approve leave requests for direct reports and their team
- Liaise with AGL SEZ, ANT & YUSEN AEA operations teams, including representing Finance department at various engagement levels to drive and foster collaborative working relationships, and drive efficient and effective processes
2. Book-keeping
- Regular review of the General Ledgers (P&L and Balance Sheet) to ensure conformity with internal procedures and processes, best practices, IASs and IFRS requirements.
- Ensure proper custody of all accounting documents/records.
- Ensure matching of all accounts, review of JVs and postings, staff accounts, unallocated credits, suppliers in DR, deposits, intercompany accounts and the sundry accounts.
- Ensure bookings are aligned to tax and internal requirements.
- Ensure assets capitalization policy is adhered to
- Review workshop costs and controls including stocks reporting.
3. P&L reviews:
- Ensure proper cost allocation, management of accruals and prepayments including review of standing charges.
- Review of costs with OPS team (HOO, HBUs, HODs) to ensure costs are aligned to budget and properly supported.
- Provide a draft P&L at end month with comments on gaps vs. budget and previous months for review by the Finance Manager and the Country CFO.
- Share the reviewed draft and final P&Ls with the HBUs and support them on generation of statistics and comments.
4. Monthly and annual reporting
- Monthly: OR/NWC Estimate file, ETENI Submission, Forex 3 impacts analysis, Turnover comments, Workshop follow up reports
- Consolidation (Magnitude packages), IFRS 16 reporting etc.
5. Approvals as per Matrix
- Online approval of P&L invoices
- Disbursements including KPA, Shipping lines, Duty, transporters etc.
- Cash vouchers including personal account returns and expense authorization forms
- Approval of invoices and journal in PROCUREMENT MANAGER, ESKER, and SAP as per Matrix
- Authorize foreign exchange differences before postings as per matrix
6. Treasury management
- Daily Cash validation and custody of cash office key
- Monthly and surprise cash counts
- Level 1 validation of payments and signing of cheques as per Matrix
- Review of bank reconciliations, treasury related adjustment vouchers
7. Disbursements and file management
- File unsecuring/ unclassification
- File termination
- Credit note validation as per matrix
