Operations Controller M/F

	Operations Controller M/F

General informations

Africa Global Logistics Namibia offers of logistics solutions in all sectors of activities that govern economic life in this country. For 14 years, through our multimodal logistics solutions (clearing and forwarding, transport, warehousing, vessel agency & husbandry)) we have been modifying our know-how in the service of socio-economic development in “name of the country”. Thanks to the synergy of our means, we take an active part in major development projects in the African “region”. Thanks to investments in equipment and innovations, our teams are committed to offering tailor-made logistics solutions that meet the specific needs of our customers.

Job description

Mission Description                      

Job Purpose:
To coordinate and manage all operational aspects of Oil & Gas projects, including supply base activities, logistics coordination, cargo movements, equipment mobilization and demobilization, vessel support operations, and client service delivery. The Operations Controller is responsible for ensuring the smooth execution of operational activities, maintaining compliance with company procedures and client requirements, and supporting safe and efficient project delivery.
Key Performance Area
• Primary focus on local accounts, quoting, customs communication etc arranging Framing customs entries.
• Coordinate and control operational activities relating to Oil & Gas projects, ensuring all services are executed in accordance with client requirements and operational plans.
• Coordinate the mobilization and demobilization of equipment, personnel, materials, containers, and project cargo for offshore and onshore operations.
• Monitor and coordinate vessel schedules, cargo readiness, load-outs, offloading activities, and supply base operations.
• Ensure compliance with company procedures, client requirements, QHSE standards, and applicable industry regulations.
• Coordinate and control operational project files, documentation, schedules, and client instructions.
• Obtain and communicate operational requirements to all relevant internal and external stakeholders to facilitate successful project execution.
• Track and trace cargo, equipment, materials, and personnel movements to ensure operational readiness and service delivery.
• Coordinate transportation requirements and ensure equipment and cargo are available at the required locations within agreed timeframes.
• Minimize operational delays, unnecessary costs, standby time, and disruptions through effective planning and communication.
• Prepare and issue operational updates, project status reports, and movement schedules to clients, management, and operational teams.
• Ensure all cargo handling equipment, lifting equipment, vehicles, and operational resources are available and fit for purpose prior to project execution.
• Coordinate supply base activities including cargo staging, storage, consolidation, dispatch, and inventory control.
• Liaise with clients, vessel operators, contractors, vendors, port authorities, customs officials, transport providers, and other service providers to ensure seamless operational delivery.
• Ensure all operational documentation is prepared, distributed, and maintained accurately and within required timelines.
• Monitor project milestones and operational KPIs and escalate any deviations, delays, or operational risks.
• Support RFQ processes, operational costing exercises, quotations, and project planning activities.
• Maintain accurate records of cargo movements, equipment utilization, personnel mobilizations, vessel activities, and operational performance.

 

Profile

• Grade 12 Certificate or equivalent
• Relevant qualification in Logistics, Supply Chain Management, Freight Forwarding, or a related field will be advantageous.
• Minimum of 3-5 years' experience within a Clearing & Forwarding, Shipping, Logistics, or Customs environment.
• Working knowledge of customs clearance processes, import and export procedures, and shipping operations.
• Proficiency in Pegasus, ASYCUDA, and other relevant operational systems.
• Strong attention to detail with the ability to produce accurate work and meet strict deadlines.
• Ability to work independently while contributing effectively within a team environment.
• Strong organizational, planning, and coordination skills.
• Ability to perform effectively in a fast-paced and high-pressure environment.