AGL (Africa Global Logistics) is the leading multimodal logistics operator (port, logistics, maritime and rail) in Africa. The company is now part of the MSC Group, a leading maritime and logistics company. Thanks to its expertise developed over more than a century and to more than 23,000 employees in 49 countries, AGL provides its African and global customers with global, tailor-made and innovative logistics solutions, with the ambition of contributing to the transformation of Africa in a sustainable way. AGL is also present in Haiti and Timor.Are you looking for a rewarding experience in an international environment? Do you want to make an impact in a company that puts Africa at the heart of its project? Join AGL, the leading multimodal logistics operator on the African continent!
FREIGHT FORWARDING OPERATIONS Branch Admin Manager-JNB M/F
PERMANENT
Africa, South Africa, JOHANNESBURG
Full time
Job Purpose:Manage the operations administrative function for the Johannesburg region.
Job Function: • Ensure all staff work in accordance with the Operations Procedure Manual and enforce the rules in place• Manage, train and support staff to improve administrative processes and enhance efficiency• Monitor invoicing processes and ensure timeous invoicing closure at month- end• Prepare and submit operational reports as required• Ensure supplier invoices are approved timeously by the team• Ensure all invoices are done within 24 hours of receiving the recon and files• Oversee the distribution of shipping documents is done timeously to ensure payment is not delayed by the client • Quality check documentation sent to clients is accurate and valid• Escalate any non-conformances/discrepancies timeously to relevant role- players • Audit the signing off and allocation of supplier invoices each month and ensure it aligns with the procedure set up• Ensure the data quality checks are completed and corrected on the first working day of the month• Ensure correct use of invoicing codes is done to balance at month end closing• Assist in the closing of month end formalities and follow up on: o Invoices in draft form o Master files in temporary state• Follow up on all un-invoiced files and ensure payment terms are agreed and adhered to• Ensure correct rate of exchanges are used to benefit the company and in line with our procedures• Any other delegated tasks deemed as reasonable assigned by the reporting manager• Monitor disbursements and provide disbursement control reports on weekly/monthly basis• Lead the monthly disbursement control meeting and related action plan• Follow up on Credit Notes and provide related reporting• Monitor monthly invoicing report including operational statistics• Implement KPIs on each Business Unit and manage the continuous improvement of the performance • Lead the monthly Operational committee and its related action plan• Participate actively in Year-end forecasts and Budget exerciseKey Competencies:• Strong Leadership skills• Excellent communication skills• Proven self-management and team management skills • Decision making skills• Problem-solving skills • Excellent time management skills • Analytical/methodical• Administrative diligence• Adaptability & Flexibility• Attention to detail • Customer service driven Minimum Education and Experience Requirements:• Degree in Finance/ Accountancy/ Management or equivalent• Minimum 4 years relevant working experience• Good Knowledge of the Freight and Logistics field• Good Management skills• Strong Financial Control and Accounting background• Auditing and Analytics analysis experience• Intermediate/Advanced Excel skills
